Creating an Email
Signature with your MyFaceIcon
Windows Mail or Outlook Express
Microsoft
Outlook
Microsoft Entourage (Mac OS X)
Mac OS X Mail
To
Create a Signature Using Windows Mail or Outlook Express:
-
Start with an
empty message using rich HTML formatting in Windows Mail or
Outlook Express.
-
Design your
signature using the formatting tools.
-
Select Insert |
Picture and browse to the location that you saved your
MyFaceIcon on your computer.
-
Select View |
Source Edit
-
Go to the Source
tab.
-
Highlight the
code between <BODY> and </BODY>. (Include <BODY> and </BODY> in
the area highlighted).
-
Select Edit |
Copy from the menu.
-
Open Notepad.
-
Select Edit |
Paste from the menu.
-
Use File | Save
to save the signature to a file called "signature.html" in your
My Documents folder.
-
Select Tools |
Options... from the menu in Windows Mail or Outlook Express.
-
Go to the
Signatures tab.
-
Click New.
-
Make sure File is
selected under Edit Signature.
-
Use the Browse...
button to open the "signature.html" file just created.
-
Make sure the
"Add Signatures to All Outgoing Messages" Box is checked.
-
Click OK.
-
Test your new
signature.
To
Create a Signature Using Microsoft Outlook:
-
From the Tools
menu, select Options. The Options dialog will appear.
-
Click the Mail
Format tab
-
Verify that your
compose message format is set to HTML
-
Click the
Signatures button at the bottom on the dialog.
-
In the Create
Signature dialog, click the New button.
-
Type a name for
your new signature.
-
Click the Next >
button.
-
Right-click in
the Signature text box.
-
Select Insert
Image from the pop-up menu
-
In the Picture
dialog, click the Browse button.
-
In the Picture
files dialog, browse to the location that you saved your
MyFaceIcon on your computer.
-
Highlight the
image file and click Open.
-
In the Picture
dialog, click the OK button. Your image will appear.
-
Add any other
text as needed.
-
Click the Finish
button.
-
Click the OK
button. Your signature is created and you should be back at the
Options dialog.
If you look in the
signatures section, you'll see Outlook has assigned your new
signature to new messages. This means each time you create an email,
this signature will appear at the bottom of the email.
On
Demand Email Signatures in Outlook
Some people prefer to
use signatures as the exception and not the rule. This is
particularly true if the signature is used for special scenarios.
For these situations, we recommend you change the Signature setting.
Note, you must
compose emails in the without using Microsoft Word as your email
editor for this to work.
To change the
Signature setting and insert as needed,
-
Navigate to the
Mail Format tab.
-
In the Signatures
section, change the Signature for new messages to
.
-
Click the OK
button.
-
Click the New
button to create an email.
-
Type your email
message
-
From the Insert
menu, select Signature.
-
From the side
menu, select the Signature you wish to use.
-
Edit your email
as needed.
There are a couple of
caveats about including images in emails. The good news is that you
can click the image in your email message and resize it if needed.
The bad news is not everyone displays images in emails. Some people
prefer email in text only format. In these cases, your image will
not be seen.
To
Create a Signature Using Microsoft Entourage (Mac OS X):
- Have each person in your organization who wants to create a
personalized signature utilizing their MyFaceIcon download the
GIF file we provide to their local system.
- In Entourage go to: Tools -> Signatures -> New
- Name your custom signature and type your contact info, you
can use the basic HTML formatting tools displayed. A general fyi,
the web safe fonts to use are Arial, Times New Roman, Helvetica,
Verdana, and Trebuchet. If you don’t use one of those fonts, you
run an increased risk of the recipient not viewing your
signature as you intended.
- For some strange reason Microsoft decided not to give us an
option to insert a photo in the signature window, so go back to
the main menu and go: Message -> Insert ->
Picture
NOTE: If you happen to have an email open that you’re editing
Entourage might decide to insert the picture there instead of
your signature, so make sure all other Entourage windows are
closed before doing this). Insert the custom signature graphic.
- Close this window (which should save your
signature, check in the list to make sure it’s there).
-
To set this signature
up to insert automatically go to: Tools -> Accounts
and double-click your
email account to open its settings window.
-
Select the 'Options'
pane, and the first option is the signature to use on this
account's messages by default.
-
Select the signature you just
created from the drop-down menu.
-
To set the default mail format
to HTML so you don't need to switch it on each time, go to the
Entourage application preferences (Entourage menu;
'Preferences'). Select 'Compose' and in the 'General' section
there are drop-down menus for the default format for mail and
news messages. Set these to HTML.
To add colors, text formatting and images to a signature in Mac
OS X Mail:
- Select Mail | Preferences... from the menu.
- Go to the Signatures tab.
- Highlight the signature you want to edit.
- Now highlight the text you want to format.
- To assign a font, select Format | Show Fonts from
the menu and select the desired font.
- To assign a color, select Format | Show Colors
from the menu and click the desired color.
- To make text bold, italic or underlined, select
Format | Style from the menu, followed by the desired
font style.
- To include your MyFaceIcon with your signature, use
Spotlight or Finder to locate the GIF file you've saved to
your local system, then drag and drop it to the desired
location in the signature.
- Go to the Composing tab.
- Make sure Rich Text is selected under Message
Format: for formatting to be applied to signatures.
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